Are you a freelancer or an agency and looking for a good project management tool to run and manage your business efficiently? In this article we have discussed how you can manage all your work and keep all the information in one place, that will be easily accessible and will be available 24×7 on your WordPress website.
As the business grows it becomes difficult to keep track of all the things and things do not fit well in that cluttered excel sheet. You think of something better and secure to rely upon and get your team on board too.
When you think of such a software/tool you will find most of the services/tools available online are standalone and are difficult to manage within themselves. They are not at all integrated and you need to download or use each service independently that again demolishes the motive behind using the service to make your work life easier!
What if all the features like Workflow Control, Easy Communication, Form Builder, Ticketing Tools, Invoicing, Payment Gateway, and more comes bundled in a single piece of software? And that too as a WordPress Plugin? This is what the WordPress Project Management Plugin is all about.
Plugins are a better way of integrating various functionalities without any coding. They are easy to maintain and secure making them the best choice for anyone looking for Project Management Software.
WordPress Project Management Plugin – Projectopia
Project Management Plugin like Projectopia was designed by keeping the above requirements in mind. With Projectopia you can streamline your business process and set things in place making it less stressful and convenient when pitching for an upcoming project.
Projectopia has been the best-selling Project Management Plugin on CodeCanyon and has a maximum of positive user ratings. It consists of various useful features like Client Dashboard, Quotes, and Estimation, Adding Projects and Tasks, Adding Team Members, Generating Invoices, Logging Support Tickets, and more.
It has helped many Freelancers and Small Agencies to grow without worrying about managing or losing their leads as Projectopia is regularly updated with the latest features and security updates to keep you up to date with the industry standards.
How to manage clients using the Project Management Plugin?
To add and manage clients on the Projectopia Plugin you need to follow the below steps:
Downloading, Installing, and Setting-up the Plugin
To manage clients and set up your business using the project management plugin you need to first purchase and download the plugin from CodeCanyon onto your system.
- Download the Project Management Plugin
- Installing the plugin on your WordPress website
- Setup the Plugin with the Setup Wizard
Adding Clients in Projectopia
Once you have set up the plugin now you are ready to add clients.
You may not exactly see the above graph as it is whereas the other depicted options like the Dashboard, My Work, Leads, Clients, Projects, Invoices, Teams, Support, and Settings will be visible.
Now, you need to hit the Clients button and then add a New Client to your project.
You will be presented with a blank form that you need to fill to add a new client. The form consists of details like the:
- Add a Client Name
- Add Client Notes that will include any other details which you want to note down
- Add Client Number
- Add Company Name
- Add Main Contact Name
- Add Client Address
- Add Client Postcode
- Add Client Telephone
- Add Client Email
- Add Client Alerts wherein you can display custom alerts on the dashboard regarding the client
- Add Client Files it can be any type of file
- Add Client Contacts
- Add Client Financials including the Billing Email Address, Invoice Prefix, Client Tax Details, etc.
- Add recurring invoices
- Add Client Invoices
- See and Monitor the list of Client Projects which includes the Project Title, Number of open tasks, Project Progress, Working Team Members, Current Status, etc.
- You can also view the Client Tickets and select the default assignee
- Lastly, you can view the Client Logs
This is how you add and manage a client using the Projectopia Project Management Plugin. This is just one of the many features of the plugin. To know more about the amazing features refer to the below points.
Try out this Projectopia Demo to get a better understanding of its working
Best Features of Projectopia – The WordPress Project Management Plugin
General Features applicable throughout the plugin
- Fully Translatable (PHP gettext functions & PO/MO files)
- Role based team members permission system
- Currency Symbol and Position Settings
- Powerful settings panel
- Workflow control
- Responsive front-end dashboard
- Choose Projectopia Theme or your active theme
- Clients can update their details and photo from the dashboard
- Clients can add their team members as additional logins
- Dashboard alerts for quotes, projects, invoices, and support tickets
- Ability to view all quotes, invoices, projects, tasks, and support tickets
- Detailed project information including timeline, updates, financials, milestones/tasks, and files
Quotes and Estimates
- Raise Quotes / Estimates for registered Clients
- Milestone & Task Templates
- Terms & Conditions Templates
- Clients can accept/sign quotes from their dashboard (with name, date, and IP address recorded)
- Auto-generate projects from accepted quotes
- Contract signing feature (Clients can sign in their dashboard)
- Ability to add team members to give them access
- Milestone & Task templates – Add Multiple to projects
- Multiple invoice options (Per milestone or upfront/completion split)
- Task management
- Task Progress bars
- Personal or project tasks
- Start dates and Deadlines
- Task Status and Priority
- Task file uploads
- Task watchers
- Task Messaging
- Email Piping (Reply to task messages via email)
- Tasklist in Team Dashboard
- Sales Tax & Secondary Sales Tax available
- Stripe and Paypal payments
- Partial Invoice Payments
- Manual payment entry with notation and payment date
- Send Invoice and Reminders in a single click
- Attach PDF Invoice to emails
- Settings for when reminders are to be sent
- Downloadable PDF Invoices
- Multiple Invoice Designs
- Custom Invoice Fields
- Add your team members and assign roles
- Team members can only see assigned projects and their own tasks
- Tailored Admin dashboard showing outstanding assigned projects, tasks, tickets, etc
- jQuery task timers
- Admin & Client can raise support tickets
- Email Piping updates
- Ticket Status and Priority
- Ticket watchers
- Milestones, Tasks, and Invoicing
- “Seen” updates on ticket responses
To know more about the plugin’s features follow the link: Projectopia Full Features List